Our contact details

Name: Anw Law Limited

Address: Office 5, Parade Chambers, North Lane, Leeds, LS6 3HW

E-mail: mail@anwlaw.co.uk

Website: anwlaw.co.uk

The type of personal information we collect

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example; name, title, DoB and contact details)
• Residential addresses, past and present
• Phone numbers and email addresses
• Travel History (for immigration matters)
• Employment History and educational attainments (for employment purposes or for dealing with your case)
• Health Details (for certain legal work we may carry out on your behalf)
• In some cases, Ethnicity and race information, Gender and Sexual orientation religious beliefs, trade union memberships, political views and other habits
• Photographic identification and/or video footage
• In certain situations, your signature, national insurance number, financial information & bank account details
• Any other information we may collect for the purposes of fulfilling our contractual obligations.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• For the purposes of carrying out legal work on your behalf and otherwise for fulfilling our contractual obligations with you.
• For the purposes of providing initial and follow up legal advice prior to becoming a client of the firm.
• As part of our recruitment process.

We also receive personal information indirectly, from the following sources in the following scenarios:

• Home Office – if your matter relates to immigration, asylum or human rights
• Courts – if we are dealing with a disputed matter which is already in Court or we issue proceedings.
• Insurance Companies in relation to a personal injury matter
• Other third parties which may include other Solicitors, Barristers or any other professional or company.

We use the information that you have given us in order to:

• Respond to any query that you send us
• Manage our relationship with you (and/or your business), including by maintaining a database of clients and third parties for administration and accounting and relationship management purposes
• To carry out our contractual obligations to you (or your business) and/or taking such steps as we have set out in our terms of engagement and retainer that we have agreed with you
• To carry out any relevant conflict checks, anti-money laundering and terrorist finance enquiries and sanctions checks in accordance with the relevant legislation
• Fulfilling our obligations in respect of Criminal Finances Act 2017
• To send you any relevant information on our services and events that may be of interest to you using the email and/or postal addresses which you have provided, but only if you have given us your consent to do so, and until that consent is withdrawn
• To process any job application that you or your representative have submitted
• To ensure our websites content is presented in the most effective manner for you and your device and /or to customise our website according to your interests and preferences
• To administer our website and for internal operations including troubleshooting, data analysis, testing research, statistical and survey purposes
• To allow you to participate in interactive features on our website when you choose to do so
• As part of our effort to keep our website safe and secure
• To measure or understand the effectiveness of advertising that we send you and others and to deliver relevant advertising to you
• To ensure we properly administer any attendance/visits to our offices for security and health & safety reasons
• To comply with the professional, legal and regulatory obligations that apply to us or to policies that we have in place
• In a manner that may be necessary in order to protect our interests and/or to prevent illegal activity.

Who we share your information with

We only share your information with those persons or entities where it is strictly required in order to fulfil our contractual obligations for legal work we carry out on your behalf. This may include, but is not limited to, other solicitors, barristers, health experts, Government departments and agencies, and Her Majesty’s Courts and Tribunal Service.

We generally will not share your information with any third party unless you have asked or authorised us to, or if we are required to by a legal obligation or by an Order of the Court.

We may share this information with relevant authorities to protect our own rights and interests, as well as the interests of our clients, our website and other third parties, as part of our vital or legitimate interest.

Basis on which we process information  

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

1. We have a contractual obligation to undertake certain tasks on your behalf and cannot carry out our contractual obligations without processing your information;
2. We have a legal obligation for Anti-Money Laundering purposes;
3. We have a legitimate interest in certain cases to retain file records beyond the period noted in the terms of retainer;
4. We rely on consent received from you. Such consent can be withdrawn by contacting the person dealing with your case. It should be noted that if you do withdraw consent, it could mean that we may be required to terminate our contract.

How we store your personal information

Your information is securely stored.

We keep file records for clients for a period of 6 years once the matter has concluded. For all enquiries made, the details of the enquiry is also kept for 6 years. We will then dispose your information by destroying your paper files and documents using a shredder and deleting all digital copies of your file and any information that may be held on cloud services.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please email us at mail@anwlaw.co.uk if you wish to make a request and ensure that the subject line is “Data Access Request”. Please note that we will require your full personal details in order to consider your request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at mail@anwlaw.co.uk or by writing to us. If you email us regarding a complaint, please ensure that the subject line is headed “Data Complaint” otherwise it may delay our response.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk